Administrative assistant

The administrative assistant supports the general manager by coordinating his/her activities and managing the administrative aspects of projects. He/she ensures that clients receive quality customer service in accordance with the company’s mission. He/she also performs certain accounting duties as required by the general manager.

Main responsibilities:

• Work in cooperation with the general manager by following up on projects under his/her responsibility. For example, by informing him/her of decisions made, or through reminders, research, data collection, etc.;
• Manage accounting files, particularly those relating to: tax credits, lease registrations, rent collection, residences’ monthly bills, management of internal expense accounts;
• Prepare, correct, lay out, translate and send letters, memos and other documents;
• Manage human resources files, particularly those relating to: payroll and timesheets, creation of employee files, recruitment process, management of replacement receptionists, coordination of receptionists’ and housekeeping attendants’ work.

Requirements:

• Vocational diploma in secretarial studies or office automation;
• Five (5) years of relevant experience;
• Excellent knowledge of Excel, Word, Outlook, Hopem (asset);
• Bilingual.